Clarity Copiers Weston Ltd is committed to protecting your privacy when you use our on-line, telephone or other services (“Services”). In this policy we explain how and why we collect your information, what we do with it and what controls you have over our use of it.
From time to time, we add or change functions, features or products to our Website or add or change Services. This, and our commitment to protecting the privacy of your personal information, may result in periodic changes to this Privacy Policy. As a result, please remember to refer back to this Privacy Policy regularly to review any amendments.
Your acceptance of these Privacy Statement terms
By using any of the sites within our website network (“Web Sites”) or our Services, you unconditionally agree to be bound by this Privacy Policy.
What data do we collect and how do we use it?
“Clarity Solutions” collects and processes information about you in order to:
Identify you each time you visit a Web Site or wish to have a Service provided;
Process orders or applications submitted by you;
Improve our Services and Web Sites
Customise your experience, for example, provide advertisements that we think are relevant to you and which support any specific requests for information you may make through keyword searches;
Carry out research on the demographics, interests and behaviour of all of our customers; and send you information we think you may find useful, including information about new Clarity Solutions’ products and services.
You may be asked, either when you register with us, or at other times, for information about yourself, such as your name, e-mail address, postal address and telephone number. You are under no obligation to provide this information, but if you don’t then we may not be able to provide you with certain services or personalise your experience and tailor our Services for you (for example, tell you about special offers on things you’re interested in).
Log files/IP addresses
When you visit our Web Sites, we automatically log your IP address (the unique address which identifies your computer on the internet) which is automatically recognised by our web server. We use IP addresses to help us administer our Web Sites and to collect broad demographic information for aggregate use. We do not link IP addresses to personally identifiable information.
Non personal information
We may automatically collect non-personal information about you such as the type of internet browsers you use or the site from which you linked to our Web Sites. You cannot be identified from this information and it is only used to assist us in providing an effective service on our Web Sites. We may from time to time supply the owners or operators of third party sites from which it is possible to link to our Web Sites with information relating to the number of users linking to our Web Sites from their sites. You cannot be identified from this information.
Use of Cookies
Cookies are pieces of information that a Web Site transfers to your hard drive to store and sometimes track information about you. Most web browsers automatically accept cookies, but if you prefer, you can change your browser to prevent that. However, you may not be able to take full advantage of a Web Site if you do so. Cookies are specific to the server that created them and cannot be accessed by other servers, which means they cannot be used to track your movements around the web. Although they do identify a user’s computer, cookies do not personally identify customers or passwords. Credit card information is not stored in cookies.
We use cookies for the following reasons:
To identify who you are and to access your account information; To estimate our audience size and patterns
To ensure that you are not asked to register twice
To control how often visitors see similar ads
To track preferences and to improve and update our Web Site; and
To track the progress and number of entries in some of our promotions and contests.
With whom is the information shared
“Clarity Copiers Weston Ltd” will not share, sell or rent your personal information to third parties. However, we may disclose your personal information to third party suppliers who provide services on our behalf. We may share your personal information with your nearest Clarity Copiers’ franchise to fulfil a maintenance service agreement and/or a product installation.
“Clarity Copiers Weston Ltd” may disclose aggregate statistics about our sales, our Web Site visitors and customers of our telephone services in order to describe our services to prospective partners, advertisers and other reputable third parties and for other lawful purposes, but these statistics will not include personally identifying information.
“Clarity Copiers Weston Ltd” may disclose personal information if required to do so by law or if it believes that such action is necessary to protect and defend the rights, property or personal safety of “Clarity Copiers Weston Ltd” and its Web Sites, visitors to the Web Sites and customers of our Services.
Our Web Site contains links to the sites of third parties. When you visit these sites, we suggest that you read their privacy policies. “Clarity Copiers Weston Ltd” is not responsible for the privacy policies or the content of such sites.
Information about products and services
It is very important to us that we provide you with the highest level of service. In order to help us do this, from time to time “Clarity Solutions” may send you details of our products and services which we think may be of interest to you. If at any time you do not wish to receive these details, please e-mail us at solutions@claritytaunton.co.uk
How long will we store your personal information
We will store your personal information for up to six years. This is to enable us to refer to our records in the unlikely event that you want to lodge a complaint against us within six years.
We will store your personal information for a longer period of time for the sole purposes of sending you marketing communications about products and/or services that may be of interest to you. Each marketing communication will give you an easy way to opt-out of receiving any further marketing communications. Where we store your personal information beyond the six year period for marketing purposes we will only store your contact details.
What are your rights in relation to your personal information
Right to access
You have the right to request that we provide any personal information we hold about you.
Right to rectification
You have the right to request that we correct any inaccurate personal information we hold about you.
Right to erasure
Please note that we will not be able to delete your personal information whilst we are still providing our services to you. We will be able to delete your personal information once you cancel the service or once the service is completed.
Right to restrict processing
You have the right to object to the collection and use of your personal information at any time.
Right to object
You have the right to object to the collection and use of your personal information at any time.
Right to data portability
You have the right to obtain a copy of your personal information in a legible and compatible format such as Excel or Word.
How can I exercise my rights in relation to my personal information
You can exercise all of your rights by contacting us on any of the above contact details.
How do I lodge a complaint about the use of my personal information
You can lodge a complaint with us directly by contacting us on one of the above contact details. You also have the right to lodge a complaint directly with the Information Commissioner’s Office (ICO). The ICO are the regulator who makes sure that we use your personal information in a lawful way. You can lodge a complaint with the ICO by following this link https://ico.org.uk/concerns/ or calling the ICO on 0303 123 1113.
Security
“Clarity Solutions” places a great importance on the security of all information associated with our customers. We have security measures in place to attempt to protect against the loss, misuse and alteration of customer data under our control. For example, our security and privacy policies are periodically reviewed and enhanced as necessary and only authorised personnel have access to user information. With regard to our Web Sites, we use secure server software (SSL) to encrypt financial information you input before it is sent to us. While we cannot ensure or guarantee that loss, misuse or alteration of data will not occur, we use our best efforts to prevent this.
Where is the information stored?
Information which you submit via our Web Sites or our telephone services is stored on a computer located in the European Economic Area. This is necessary in order to process the information and to send you any information you have requested.
Information submitted by you may be transferred by us to our other offices.
Comments
Please e-mail any questions, concerns or comments you have about our Privacy Policy to solutions@claritytaunton.co.uk or write to us at the above address.
